Administrative Research Assistant – New York

Employer: Weeden Foundation

Position: Administrative Research Assistant

Categories:
Admin/ Gen Mgmt

Skill Level: Entry level

Position Type: Full Time


The Weeden Foundation's mission is the conservation of biological diversity. It makes approximately $2 million in grant awards annually to non-profit environmental and population organizations located in the United States, Latin America, and Asia. The Foundation has two full time staff, the ARA and an Executive Director, and occasionally uses part-time consultants.

Responsibilities:

The Administrative/Research Assistant is the primary support person for the Executive Director and is responsible for office management, grant-related documentation, and some program-related research.

Administer and facilitate grantmaking process from proposal receipt to grant disbursement including: (i) initial screening of proposals for compliance with funding guidelines; (ii) executing variety of correspondence with organizations requesting funding, especially requests for additional information; (iii) entering detailed information into grants database; (iv) creating board meeting dockets including project descriptions in grants database; (v) sitting in on preliminary docket reviews with Executive Director and President; (vi) writing text for letters conveying meeting results; (vii) recording meeting results in grants management database.
Oversee office accounts and ordering of supplies; serve as liaison with office building management; maintain complex Foundation files (proposals, organizations, financial, general).
Respond to phone and written inquiries concerning Foundation's funding programs & procedures and provide specific information in response to questions.
Interact with Weeden family members and organize board meeting logistics for the Foundation's all family Board of Directors.
Maintain website that serves as the Foundation's Annual Report. Write grant descriptions after each Board meeting to be uploaded to the site.
Provide financial reporting information to Foundation bookkeeper, assist in the creation of monthly reports for trustees, and perform occasional administrative/clerical duties for Foundation's President.
Conduct periodic research and analysis projects, as needed, in a variety of areas.
Minimum Qualifications:

College degree and strong interest in/knowledge of environmental issues, particularly relating to conservation of biological diversity. Excellent interpersonal and oral/written communication skills. Good organizational skills and an ability to juggle a variety of tasks as befits a small office environment. Strong PC computer skills, especially with Word and Excel, familiarity with Quicken, Dreamweaver, and a desire/ability to learn complex grants management software (MicroEdge GIFTS). Easygoing manner, energetic, good sense of humor, and a proven ability to work well independently and with senior staff/Board.

Starting Date: mid-July, or sooner

Salary: $30,000 to $35,000 DOE. Full Benefits.

Occasional travel.

To Apply:

Email, fax or mail cover letter, resume, 1 pg. writing sample, and names of 3 references. No phone calls please. Deadline: May 15.

Executive Director
Weeden Foundation
747 Third Avenue, 34th Floor
New York, NY 10017

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